Zapier and Make to n8n Migration
Move your Zaps and Make scenarios to n8n, rebuilt to run reliably
Zapier and Make are quick to start with, and the bill grows with every step that runs. Moving to n8n can cut that cost and give you code, self-hosting, and proper error handling, but only if the workflows are rebuilt rather than copied. I inventory what you have, retire what is dead, rebuild the rest in n8n with alerts and documentation, run old and new side by side on real data, and switch over without double-firing anything.
Typical Zapier or Make to n8n migrations: $2.5K–8K, 2–4 weeks. Fixed price, agreed up front. See ways to work together
Who this is for
- Teams whose Zapier task count or Make operations bill grew faster than the business
- Agencies running client automations on Zapier or Make that keep breaking quietly
- Companies that need self-hosting or data control that Zapier and Make cannot offer
- Teams with a workspace full of Zaps nobody fully understands any more
Problems I solve
- "Our Zapier bill doubled and we did not add anything new."
- "A Zap failed silently for two weeks and we only noticed when a client asked."
- "We have 80 Zaps and nobody knows which ones still matter."
- "Make scenarios hit operation limits on busy days and stop."
- "We want n8n but cannot afford a migration that breaks live workflows."
What you get
What I build
Inventory and triage
Every Zap or scenario listed with its trigger, volume, owner, and cost, then marked keep, merge, retire, or leave on Zapier or Make.
Cost comparison
Current task or operation usage against n8n executions on n8n Cloud or self-hosting, so you see the saving before committing.
Rebuild in n8n
Workflows rebuilt properly, with dedupe keys, line-item handling, time zones, and state that Zapier Storage or Make data stores used to hold.
Error handling and alerts
An error workflow and Slack or email alerts on every workflow, because n8n does not tell you about failures by default.
Parallel run and cutover
Old and new running side by side on real data, webhooks repointed, and triggers set so nothing fires twice at the switch.
Hosting and handover
n8n Cloud or a self-hosted instance in your account, workflow JSON in version control, and a runbook your team can follow.
Proof of work
Systems I've shipped
Real projects running in production, with the problem, the build, and the outcome.
Automation · n8n
Monday.com Board Sync Suite
Webhook-driven n8n automations keeping client-facing, internal, project, and task boards in perfect sync.
- Cross-board data consistency without manual reconciliation
- Project health tracking reflects reality, on schedule
AI · Workflow Orchestration
Meeting → Action-Items AI Pipeline
Transcripts become notes, summaries, and owner-assigned action items on the right task board, automatically.
- Rolled out to 20+ internal users across teams and CXOs
- Post-meeting admin and duplicate data entry sharply reduced
AI · Sales Automation
AI Follow-Up Agent for Lead Nurturing
Contextual call, SMS, and email sequences driven by AI, triggered by how each lead actually behaves.
- Every lead gets timely, personalized follow-up across three channels
- Sales team freed from manual sequence management
Pricing
Ways to work together
Fixed prices, agreed in writing before any work starts. No hourly billing. Typical Zapier or Make to n8n migrations: $2.5K–8K, 2–4 weeks.
Automation Audit
$500
fixed, 100% credited to a build
The paid first step. I review up to 3 workflows or 1 process and hand you a prioritized build plan you can act on, with me or without me.
- Up to 3 workflows or 1 process reviewed
- Recorded Loom walkthrough of what I found
- Prioritized build plan with an ROI estimate
- Fee 100% credited if you go ahead with a build
Timeline: Delivered in 5 business days
Start the $500 Audit Or start with the free 30-min review callFixed-scope build
From $2,500
Typical Zapier or Make to n8n migrations: $2.5K–8K, 2–4 weeks
One process taken to production at a fixed price agreed before any work starts. No hourly billing, no surprise invoices.
- One process built and running in production
- Error handling, retries, and failure alerts
- Documentation and a recorded handover
- 30-day fix guarantee: bugs against the agreed scope fixed free
Timeline: 2–4 weeks
Scope a buildCare plan
From $600
per month, cancel anytime
Someone on call for your automations after handover: alerts answered, fixes made when an API or portal changes, and room for small improvements.
- Monitor: about 4 hrs a month, $600/mo
- Partner: about 15 hrs a month, $1,800/mo
- Fixes when APIs, portals, or credentials change
- Cancel anytime, no lock-in
Timeline: Monthly, starts after handover
See care plans- 30-day fix guaranteeBugs against the agreed scope are fixed free for 30 days after handover.
- Audit fee creditedThe $500 Audit fee is 100% credited when you go ahead with a build.
- You own everythingWorkflows, code, and accounts live in your name. Offboarding is removing my access.
Fixed-price packages
Zapier or Make to n8n migration
From $2,500Your highest-cost Zaps or scenarios rebuilt in n8n, properly rather than copied, so the bill stops growing with volume.
- Inventory of existing Zaps or scenarios
- Rebuild with error paths and alerts
- Old and new run side by side before switching
- Cost comparison before and after
Timeline: 2–3 weeks · Ask about this package
Zapier or Make rescue
$400Not ready to migrate? One broken Zap or Make scenario diagnosed and fixed where it is, with a note on whether moving it to n8n would pay off.
- One broken Zap or scenario
- Root cause found and fixed
- Short write-up of what broke
- Honest view on migrating it
Timeline: Usually within 3 business days · Ask about this package
Already built and something broke? Workflow rescue: $400 fixed. See full pricing, care plans, and what is included
How it works
From first call to running system
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01
Free 30-min review
You walk me through the manual process. I tell you honestly whether automation makes sense and roughly what it involves.
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02
Audit or fixed-scope proposal
For a clear single process you get a written scope, timeline, and fixed price. For anything bigger, the $500 Automation Audit maps it first, and the fee is credited to the build.
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03
Build and test
I build with error handling, retries, and alerting from day one, and test against your real data and edge cases.
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04
Handover and care
You get documentation, a walkthrough, and a 30-day fix guarantee. After that, a care plan covers fixes when sites, APIs, or credentials change. See care plans
Guides
Read before you hire
Practical write-ups on costs, trade-offs, and how these builds work.
Guide
Migrating from Zapier to n8n: Cost, Process, and What Breaks
Read the guideComparison
n8n vs Make vs Zapier for Agencies Managing Many Clients
Read the guideGuide
n8n Self-Hosting: The Real Monthly Cost and Who Maintains It
Read the guideGuide
Making n8n Workflows Production-Ready: The Checklist I Use
Read the guideGood to know
Questions about Zapier & Make to n8n Migration
How much does a Zapier or Make to n8n migration cost?
Most migrations cost $2.5K–8K at a fixed price and take 2–4 weeks, including a parallel run. A small set of high-volume Zaps starts at $2,500. The inventory often shows many Zaps are dead or duplicated, so the number worth rebuilding is usually smaller than the workspace suggests. The $500 Automation Audit can do that inventory first and is credited to the build.
Have you done Zapier to n8n migrations before?
I do not have a published migration case study yet. What I can show is production n8n work: a two-way monday.com board sync, a meeting-transcript pipeline used by 20+ people, and an AI lead follow-up agent, all with error handling and alerts. A migration is a rebuild of that kind of workflow, plus an inventory, a parallel run, and a careful cutover.
What will n8n cost to run compared with Zapier or Make?
n8n Cloud charges per workflow run, not per step, and self-hosting on a small server usually costs $5–40 a month. How much you save depends on your volume and how many steps each Zap has; small, low-volume Zaps save little. You get the numbers in the cost comparison before anything is rebuilt.
What access do you need, and how are credentials moved?
Read access to your Zapier or Make account to inventory it, and admin access to the n8n instance. Credentials for each connected app are re-created in n8n's encrypted credential store, ideally by your team or with service accounts, never pasted into workflows. I remove my access at handover.
What is not included?
It is not a one-click import: there is no reliable converter, so every workflow is rebuilt. It does not include new automations beyond what you have today, though the inventory usually turns up a few worth building. And if some Zaps are better left on Zapier, I will say so rather than move them for the sake of it.
Will anything break during the switch?
The usual risks are triggers re-firing on old records, webhook URLs left pointing at Zapier, and line items running a step many times. The parallel run and a cutover checklist cover each of these, and the old Zaps are only turned off after the new workflows have matched them on real data.
Who owns the workflows and code you build?
You do. Everything is built in your own accounts (n8n, Make, monday.com, CRM, cloud, Robomotion, or your servers), credentials stay in your vault, and the code and workflow exports are yours. There is no licence fee to me and no lock-in: offboarding is removing my access.
What happens after handover?
You get documentation, a recorded walkthrough, and a 30-day fix guarantee: any bug against the agreed scope is fixed free. After that you can run it yourselves, call me for a $400 workflow rescue when something breaks, or keep a care plan (Monitor at $600/month or Partner at $1,800/month, cancel anytime) so alerts are answered and changes in APIs or portals are handled.
You are in Dhaka. How do time zones and communication work?
I work from Dhaka (GMT+6). My afternoon and evening overlap with most of the UK and EU working day, and I take US calls in my late evening, which is the US East Coast morning, so calls are easy to schedule. Day to day we work async in Slack, email, or your project board, I reply within one business day, and every milestone comes with a short Loom so nothing depends on being online at the same time.
Tell me what's eating your team's hours
Describe the manual process and the tools involved. I'll reply within 1 business day with an honest take on whether automation can fix it, what it would involve, and what it would cost.
Not ready to talk yet? Size it up first with a free tool: Automation Readiness Scorecard.